Change Ownership of a Google Contact Label

Employees naturally change roles, departments, or even career paths. This means their contact lists (labels) need to be delegated to a new owner to be managed. Admins that need to transfer ownership of their labels, to another team member, for them to take responsibility for is made simple thanks to ContactsFlow™ (formerly Shared Contacts for Gmail™).

When a user creates a label, by default, they become the owner. Thus, have complete control over collaborator access permissions as well as contact management. By handing over this title, the original owner loses all rights to manage the label. This happens unless he’s given suitable access permissions by the decision of the new owner.

How To Change the Google Contact Label Ownership

Time needed: 1 minute

The simplest way to change ownership of a contact label is to do so from our web application, follow these simple steps to get it done in a matter of minutes:

  1. Log into your ContactsFlow™ (formerly Shared Contacts for Gmail™) account and click on the share icon for the label you would like to manage.

  2. In the search bar provided, add all the collaborators you would like to share this label with, and hit “Share”.

    Note, in this step, users have the option to select to sync these shared contacts with the collaborators’ mobile devices and Outlook. If you want to change access permission on an already existing collaborator, skip to Step 3.

  3. Under permission, click the pull-down arrow of the user you would like to edit, to see all access options available, and select “Owner”.

    In this step, you have the option to manage permissions for people with whom you are sharing the label (Owner / Can Share / Can Delete / Can Add and Edit / Can View). For this scenario, we will click “Owner”, changing the collaborators’ previous permission status from “Can View”.

  4. Follow with “Continue”, and you are all set.

    By clicking continue, the user understands that they are giving the given collaborator ownership rights, which relinquishes Matthew’s (original owner) rights to edit users’ sharing permissions.

  5. Well done! As you can see, the owner of this label is now Amanda. 


You can also directly transfer ownership of a label from the following Apps:

Your Mobile Device

Stay up to date and on the ball by sharing Google contacts directly from your iPhone or Android mobile device. Do this at any place or moment in time!

  1. Download the ContactsFlow™ (formerly Shared Contact for Gmail™) Mobile App.
  2. Go to the Contact Lists tab.
  3. Tap the 3 vertical dots at the upper right corner.
  4. Tap Share Contact List.
  5. Add the collaborator you would like to transfer ownership to if they are not already present in the label.
  6. Tap Share Access.
  7. Tap OK to the notification that the label was shared successfully.
  8. Tap on the arrow down on right of the collaborator you want to be the new owner.
  9. Choose “Owner”.
  10. Tap OK to confirm that the permission was updated successfully.

Read on How to Share Google Contacts with your Mobile article for more insight into this method.

Google Contacts

Users may want to share their Google contacts directly from his Google Contacts interface. To do so, they should use the Shared Google Contacts Chrome Chrome plug-in. Have a look at the step-by-step guide on How To Utilize ContactsFlow™ (formerly Shared Contacts for Gmail™) Chrome Extension

  1. Install the Chrome extension.
  2. Hover over the desired label and click the Share icon.
  3. Add the collaborators you want to share the label with.
  4. Set access permissions by clicking the dropdown arrow next to “View Only” and selecting Owner.
  5. Choose the mobile and Outlook sync options for the collaborator.

Gmail

The Shared Contacts Gmail Add-On is built in directly from the ‘+’ icon on the right-hand side of your Gmail interface. This allows Gmail users to have the luxury of sharing, adding, and managing their contact labels on their Gmail dashboard.

  1. Click the ContactsFlow™ (formerly Shared Contacts for Gmail™) icon on the left panel.
  2. Select the contact list it should belong to.
  3. Click “Share.”
  4. Confirm that the contact list appears under “Contacts in.”

Check out How to Share a Contact Label Directly From Gmail for some extra tips!

You have successfully changed ownership of a contact label without having to download or upload any file, thanks to ContactsFlow™ (formerly Shared Contacts for Gmail™).