How to change ownership of a Google Contact label

Employees naturally change roles, departments or even career paths, which means their contact lists (labels) need to be delegated to a new owner in order to be managed. Admins that need to transfer ownership of their labels, to another team member, for them to take responsibility of is made simple thanks to Shared Contacts for Gmail®.

When a user creates a label, by default, they become the owner and thus have complete control over collaborator access permissions as well as contact management. By handing over this title, the original owner looses all rights to manage the label, unless given suitable access permissions by the decision of the new owner.

We are going to show you exactly how you can easily change the ownership of one, some, many or all of your labels in a couple of minutes or less.

Time needed: 1 minute.

The simplest way to change ownership of a contact label is to do so from our web application, follow these simple steps to get it done in a matter on minutes:

  1. Log into your Shared Contacts for Gmail® account and click on the share icon for the label you would like to manage.

    click on the share icon for the label you would like to manage.

  2. In the search bar provided, add all the collaborators you would like to share this label with, and hit “Share”.

    Note, in this step, users have the option to select to sync these shared contacts with the collaborators mobile devices and outlook. If you want to change access permission on an already existing collaborator, skip to step 3.
    add all the collaborators you would like

  3. Under permission, click the pull-down arrow of the user you would like to edit, to see all access options available, and select “Owner”.

    In this step, you are given the option to manage the permissions for people you are sharing the label with (Owner / Can Share / Can Delete / Can Add and Edit / Can View). For this scenario, we will click “Owner”, changing the collaborators previous permission status from “Can View”.

    see all access options available, and select “Owner”.

  4. Follow with “Continue”, and you are all set.

    By clicking continue, the user understands that they are giving, the given collaborator, ownership rights which relinquishes Michaels (original owner) rights to edit users sharing permissions.Follow with “Continue”, and you are all set.

  5. Well done! As you can see, the owner of this label is now Alissa.


    the owner of this label is now Alissa.


You can also directly transfer ownership of a label from the following Apps:

Your Mobile Device

Stay up to date and on the ball by sharing Google contacts directly from your iPhone or Android mobile devices, at any place or moment in time!

Download the Shared Contact for Gmail Mobile App > Click the “share” icon on the desired label > add the collaborator you would like to transfer ownership to if they are not already present in the label > ‘label successfully shared’ > re-enter sharing icon on the same label > click on the collaborators or the contact list icon to view collaborators > press on the current access permission on the collaborator you would like to transfer ownership to > choose “Owner”.

Have a look at the How to Share Google Contacts with your Mobile article for more insight into this method.

Shared Contacts for Gmail Mobile device - changing ownership

Google Contacts

If a user wants to share their Google contacts directly from his Google Contacts interface, they use the Shared Google Contacts Chrome Chrome plug in. Have a look at the step-by-step guide on How To Utilize Shared Contacts for Gmail® Chrome Extension

After installing the Chrome extension > hover over desired label and click on the share icon > add collaborators you would like to share this label with, set access permissions from clicking the downward arrow of “View Only” (select owner) and choose selection of mobile and outlook sync for these collaborators.

Shared Contacts for Gmail Chrome Extension - change ownership of a google contact label

Gmail

Thanks to the Shared Contacts Gmail Add-On built in directly from the ‘+’ icon on the right hand side of your Gmail interface, Gmail users have the luxury of sharing, adding and managing their contact labels on their Gmail dashboard.

Simply open the address book icon seen on the Add-on interface > select the label you would like to transfer to a new owner > click ‘share this contact list’ > separate page will load > under permission, click the pull down arrow and select “Owner”.

Check out How to Share a Contact Label Directly From Gmail for some extra tips!

Shared Contacts for Gmail Add-On - change ownership og a label directly on gmail interface

You have successfully changed the ownership of a contact label without having to download or upload any file, thanks to Shared Contacts for Gmail®.

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