Sharing contacts with many users at once can be a tedious task when done manually. The need to enter the users one by one is time-consuming.
When large organizations have a turnover, it forces the contact list owners to continuously share the database with new users. Also, they need to remove access permission to the departed users. This system can be heavy to maintain in the long run.
Shared Contacts for Gmail© has an excellent yet economical solution: sharing contacts with domain groups instead of individual users.
Time needed: 2 minutes.
Follow these steps below to learn how to share with a domain group:
To set up group settings and access allowance, click ‘Next’ and follow the instructions to complete group set-up. Now, you are ready to share your contacts with many users.
To see how to create and share a label click here.
How to see who is in a group?
To view the members of a domain group within Shared Contacts for Gmail® simply click on the shared icon of a label > Click ‘Group Members’.
To view the participants of a domain group within Gmail, you will first need to download the Shared Contacts for Gmail Add-On from Google Workspace Marketplace. This Add-on gives Gmail users a sidebar that contains all email recipient and sender contact information of the email they are currently viewing.
Click here for a step-by-step guide to view all emails as well as group domain participants by using this add-on.
To view the members of a domain group in Google Contacts, simply click on the ‘share’ icon of a label > Click the domain group’s icon/avatar to view all group participants.
It’s that easy! Sharing contacts with many users need not be a tedious task. Now, you will always know who you are leasing with by seeing who is in those domain groups.