Keeping up with the email, phones, and other contact information of the students, the parents, and the staff is often a challenge for educational institutions.
Shared Contacts for Gmaill® is the perfect solution for educators using Google Workspace for Education (or G Suite for Education), by providing teachers and staff with a centralized, collaborative address book organized by classes or other categories, perfectly synchronized with their Google Contacts, Gmail and their mobile devices.
Organize your address books (classes, parents, teachers, admin staff, contractors etc..) and make them available with specific permissions ("view only", "can update" ...) for each of your user groups.
Our shared contacts manager is integrated with Gmail, Google Contacts, Google Docs, Google Calendar, iOS, Android, Whatsapp, Zoom and hundreds of other apps educators use every day.
Any authorized user can see in one click all the information they need about a contact (a student for example), wherever they are (in Gmail, Google Docs, Google Contacts, their mobile etc.). They can also add their own notes and send notifications to their colleagues to ensure no one misses any valuable information.
Every year or semester, you can choose to archive (or to delete permanently) some of you address books (for example the alumni). You can then restore or export all your student, or a certain class or a certain promotion, or specific contacts.
The comments feature allows all colleagues who are interacting with the students to collaborate and leave relevant information in order to keep up to date with vital information pertaining to the students. When mentioning or tagging a fellow teacher in the comment section, they will be notified that an update has been made to ensure that everyone is up to date with the latest activities about what’s going on with that student.
With the Shared Contacts for Gmail® logging system, you can know exactly who created, updated, shared, or deleted contacts. You can also easily search by user, contact, and date to have all the information you need.
Our solution is compliant with GDPR and other privacy regulations. Instead of spreadsheets and vCards stored in emails, you can have your contacts centralized and safely stored. Also, in case of a removal request, a single click from the DPO removes the contact from everyone’s address books at once. Moreover, Shared Contacts for Gmail® is a Google Technology Premier partner and our processes have to undergo all important security processes in order to keep your data safe.
Everyone in my team can now create and update their important contacts details, even their CRM customers information, through Gmail directly... or even Google Drive, on their PCs and mobile.... A dream for teams who are moving a lot !
Shared Contacts for Gmail® helps the teachers to access all the students' and parents' phones numbers and emails in their favorite apps (gmail, iPhone contacts etc.) The data is always up to date because all admin staff has permission to update the contacts.
Thanks to this service, the IT department doesn't have to worry about contacts anymore! We connected our 3 Active Directories to Shared Contacts® and now our users are extremely happy: They can access up-to-date phones numbers from all their devices when they need them.