How to Make the Most Out of Your Contact Labels
Sharing contacts in the Google ecosystem is one of the most demanded features. And yet, it’s not possible only with Google Contacts. The use cases are straightforward: teachers may need to email all parents of a specific class quickly. A company may need to want to collaborate around particular contacts with their board members, or colleagues need to contact the same people, even if they did not enter these people in their personal address books.
“Labels” is the Google word for tags or contact lists. Labels tell Google that your contacts belong to one group or category. You can look at labels also as contact groups, but don’t confuse it with Google Groups, which are somewhat similar.
Difference Between Contact Labels and Google Groups
Contact labels are tags that you assign to your contacts that indicate they belong to the same category of people. Contact cards contain extensive information about these people (their phone numbers, Company name, IM, locations, job titles, birth dates etc.)
Groups are lists of email addresses used to give the same permission to the owners of these email addresses. Groups simplify the process of securing your resources. For instance, you can share a confidential document or Drive folder with a certain group, or even contact labels, instead of individual users (it could be tedious if you have dozens or hundreds of users).
Share Contacts in One Easy Step!
With Shared Contacts for Gmail®’s shared contacts manager you can share your contact labels like you share a Google Doc! It’s that simple!
Importance of Labels
In order to share your contacts, they first have to be organized in contact labels. Labels are a great way to manage your contacts in groups! It makes the process easy and organized.
Share and Sync Between Colleagues!
After your contacts are organized, you’ll be able to share your Google contact labels with your colleagues!
To do so, just click on the share icon that will appear on the right side of the label, enter the names/email addresses of the users you want to share with, and click share!
Time needed: 2 minutes.
To share your Google Contacts labels, just follow these simple steps:
- Sign in to your shared contacts manager
Click on the “Sign in with Google” button to access the shared contacts dashboard.
- Your Google Contact label will be retrieved automatically from Google Contacts
On the left-hand side, you will see all your Google Contacts labels. They may take a few minutes to come up on the first time.
- Select the contact label(s) you want to share
Check the checkboxes if you want to share several contact groups ( a.k.a “contact labels”) at once with the same collaborators. Or you can just click on the “share icon” on the grey column to share groups individually
- Click on the “Share” icon
Click this icon if you want to share a specific group.
- Add the users and groups with whom you want to share your contacts
You can share with individual users (inside your or outside your organization), or regular gmail users or you can add a whole Google group (created in your Google Workspace admin console or in Google Groups interface)
- Give the appropriate permissions
If you want collaborators to update or add new contacts in that label, give at least the “Can Delete” permission
- Click on “Save”
Don’t forget to save your changes! - Your colleagues will get the same labels in their Google contacts after a few seconds, with all the contacts that are inside!
Remember that people with “View Only” permission will not be able to update the shared contacts.
Get Started Sharing Contacts Today!
To get started, all you have to do is sign up for a free trial and enjoy sharing your contacts today.
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